top of page


We provide expert site knowledge and contract negotiation at no cost to our clients

Venue Sourcing involves the detailed process of gathering and analyzing available venue options for your upcoming meeting or event. We SAVE TIME and LOWER COSTS for our clients.  Outside of content and experience, the most important factor contributing to program success is the venue in which it is held. Our team of hotel veterans marry together the knowledge of the marketplace with contract negotiation skills perfected over decades of contracting venues around the globe.

  • Expertise in pharmaceutical investigator meetings, advisory boards, KOLS, etc.

  • Expertise in sourcing private equity annual meetings

  • Certified by the leading technology application in this space, CVENT

  • More than 10,000 room nights sourced 

The following SERVICES ARE COMPLIMENTARY to our clients:



  • Understand goals and objectives

  • Develop program specifications

  • Utilize industry platform to identify appropriate venues

  • Analyze offers and promotions


  • Develop and submit RFPs based on specific meeting needs

  • Compile and analyze all venues which satisfy criteria

  • Evaluate and analyze offers from venues

  • Summarized options and make recommendation


  • Engage in negotiations with venues

  • Secure rates preferable to client

  • Recommend strategies to reduce cost and minimize risk

  • Site inspection facilitation


  • Hotel selection decision support

  • Communicate decisions to venues

  • Assess event execution

  • Guide client through contracting process

  • Offsite event sourcing

  • Emergency preparedness

Gretchen CVent certifications image.png
Reach Logo jpg.jpg
bottom of page